Medical Reports
We can provide a range of medical reports, including information that may be needed by your specialist, employer, or any legal proceedings. Contact us to find out more.
When medical reports are needed
Specialists, employers, insurers and courts sometimes need written medical information to make a decision. A report presents your health information in the form that person or organisation has asked for.
Other reports and forms
As well as reports for specialists, employers and legal proceedings, the clinic completes:
- pre-employment medical examinations
- driver’s licence and taxi medical assessments
- WorkCover documentation
Specialist referrals
A referral tells a specialist why you are being seen and provides what is needed for Medicare rebates on specialist appointments. A GP referral to a specialist is generally valid for 12 months, unless the GP specifies a different period.
Legal reports
Legal reports are usually requested by a solicitor and may ask for an opinion on injuries, treatment and outlook. They take longer to prepare, and the request should come in writing with your signed authority to release information.
Steps to request a report
- book an appointment and mention it is for a report or form
- bring the form or request letter
- bring results or specialist letters not held at the clinic
- tell the doctor about any deadline
What makes a report reliable
A report must be accurate and reflect the doctor’s honest clinical opinion, even when that is not the outcome someone hoped for. Depending on the request, the doctor may need to examine you, review past records or obtain information from other providers before it can be finished. Where a question cannot be answered with confidence, a good report says so rather than guessing.
Workplace injury claims
Reports for a workplace injury are part of the claim process explained on the Occupational Health page.
Fees and timing
Fees apply to some reports and forms, and the time a report takes depends on its length and complexity. Contact the clinic to ask about both before your appointment, and mention any urgent deadline when you book.
Keep a copy
Keep a copy of any report or form you submit, along with the date it was sent, in case the organisation asks for it again.
Common questions
What should the organisation provide?
Ask for the form, or a letter explaining exactly what information is needed and how it should be provided. Clear instructions help the doctor complete the report accurately.
Will the report include my whole medical history?
Generally, only information relevant to the request is included. Ask the doctor if you would like to know what will be covered.
What if I think a report contains a factual error?
Speak with the doctor who wrote it. A report reflects their clinical opinion, but factual errors can be discussed.
Who should write the report?
Ideally, a doctor who knows your history. Otherwise, the doctor will need time to review your records first.
How is my health information handled?
Our Privacy Policy explains how health information is handled.
Do I need to sign a consent form?
Many organisations require your written consent before medical information is released. Check whether the request includes an authority form, or ask the organisation for one.
Can a report cover a past injury?
A report can only draw on what is in your records or what the doctor can assess now, so older events may need records from other providers.
Can a report be backdated?
No. A report is dated when it is written, although it can describe earlier events and consultations.
How should I send a completed report to an organisation?
Follow the instructions the organisation provided. If you are unsure whether they accept email, post or an online upload, ask them before your appointment.
Good to know
Before your appointment
If you are a new patient, please arrive at least five minutes before your consultation and bring:
- Photo ID
- A valid Medicare card
Fees and billing
We offer bulk billing to all patients with a valid Medicare card for standard consultations. All procedures are subject to fees.